A Digital Approach to Store, Manage & Secure Documents
Ensuring that documents are readily accessible when and where needed in this increasingly remote-turning world is not just a compliance mandate but essential for avoiding legal consequences.
QualityPro is the most efficient way of doing this. Its comprehensive Document Management System is a cloud-based digital platform to manage the complete document life cycle including, but not limiting to creating, controlling, managing, organizing, tracking and searching documents in a truly efficient manner.
Seamlessly integrated with all other functions of Quality Management as Risk Management, Audit Management, Training Management, Compliance Management, etc, in a controlled environment, it positions your quality management system as the focal point of your business. It ensures that all your policies, processes and procedures, are readily accessible and adhered to by all. DMS system ensures enhanced collaboration, security, and productivity.
Streamline Document Workflow
- Create new documents or scan and attach the existing ones.
- Categorize your documents based on file type, data type, and priority level.
- Manage multiple versions of documents and maintain change log from tracking the changes done, to who made the changes and when the changes were made.
- Create new versions of documents while preserving the previous ones for future references.
Boost Your Document Management Capabilities
- Track all documents activities and maintain audit trail of who viewed the document, when it was accessed, and who modified it.
- Index and search documents via metatags/metadata with different search terms.
- Track documents at every stage with statuses as Draft, Pending, Obsolete, Active, etc.
- Scan documents in hard copy and convert them to fully searchable PDF.
Boost Your Document Management Capabilities
- Track all documents activities and maintain audit trail of who viewed the document, when it was accessed, and who modified it.
- Index and search documents via metatags/metadata with different search terms.
- Track documents at every stage with statuses as Draft, Pending, Obsolete, Active, etc.
- Scan documents in hard copy and convert them to fully searchable PDF.
Tighten Safety Protocols
- Enforce document access controls via passwords to ensure role-based access.
- Set review and multi-level approval workflow.
- Set up alerts and notifications for release, expiry, review, update, or approval of documents.
- Multiple people can collaborate and work on the same document without altering each other’s work.
Benefits of Electronic Document Management System
- Establishes a systematized platform for managing business critical documents.
- Increases productivity and reduces operational time.
- Helps ensure a high degree of accuracy and compliance in your documents.
- Helps ensure that only the users with permission can access documents—maximizing security.
- Eliminates the possibility of human error.
- Helps perform audit more easily and efficiently.
- Ensures no document is lost and is accessible to anyone, at any time.
